Photo by Glenn Carstens-Peters on Unsplash

(in a post COVID19 world passing around bits of paper and a pen should be dissuaded – use an electronic version if necessary)

Some brief notes that I’ve used when giving ride briefings to large groups:

  • ride leader introduction – name, bike, distinguishing features (helmet/bike etc)
  • note ride will not suit inexperienced/novice riders due to the pace, duration and length
  • note that this is a level 4-5 ride (capable of double advisories etc when safe)
  • pass around two contact sheets: confirm rider name, bike and emergency contacts, ask for first aiders to note such on sheet; one printed copy for leader, one for TEC
  • the route:

<insert route details>

  • call for a volunteer to be TEC – note bike/gear/distinguishing features on contact sheet
  • first aiders identified to group
  • corner marking system:
    • two corner markers/corner due to large group & potential for rides to become intermixed
    • corner mark where safe to do so, be visible
    • corner markers to wait for TEC
    • TEC to flash lights & beep horn
    • TEC won’t pass corner markers unless dangerous to not do so
    • if in doubt don’t leave your corner (the TEC will notice that you haven’t passed them and come back for you)
    • if a rider takes a wrong route one CM to go after them, other CM & TEC to wait at the corner
    • no removing lids, lighting smokes etc when corner marking as we want the ride to keep moving as much as possible
    • if leaving the ride inform the TEC so that we don’t send out search parties
    • TEC to inform leader at next stop of leavers, paperwork/rider count to be updated
  • at breaks leader to signal 5 minutes before departure, riders to gear up, leader double beeps horn to announce departure, be ready
  • note responsibility of riders to
    • wear appropriate protection
    • commence with a full tank of fuel
    • 200km/tank range expected
    • roadworthy motorcycle with good tyres
    • carry maps/GPS, tyre kits & tools, visor cleaner, wets & thermals etc
    • remind CMs to WAIT for TEC
  • in the event of an accident:
    • one/two riders to stay with injured & contact emergency services/send for help
    • riders to go ahead/behind to alert oncoming traffic
    • make scene safe where possible/safe to do so
    • if not needed, move on (don’t crowd the accident scene)
    • remainder of ride to appoint new TEC & move to next fuel/break stop then inform leader
  • note lack of mobile coverage/signal to be expected (use flight mode to conserve battery)
  • Etiquette
    • no undertaking
    • give riders room when overtaking
    • keep an eye on your mirrors for faster riders approaching
    • allow faster riders to overtake when safe to do so
    • foot signal to pass
    • pointing/markers for obstacles (single CMs at hazards)
    • maintain decent gaps between riders
    • expect wildlife, gravel & variable road surfaces
    • note that we will have unfamiliar riders in our group
    • ride responsibly & you ride at your own risk
    • ride within your own limits
    • be kind to each other; this is *not* a race; we are often a long way from help
  • do a count of riders and confirm all accounted for on contact list
  • did everyone listen to/hear the briefing?


Name list fields

  • ride attending (primary sort by this field)
  • handle (secondary sort by this field)
  • real name
  • rego
  • make/model
  • mobile #
  • ICE contact #
  • first aid experience


  • Leg 1 – …
  • Leg 2 – …
  • Leg 3 – …
  • total distance xxx and duration yyy for the day
  • note breaks, lunch stop and duration
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